# Record payments and payment status

> Record full or partial payments on an invoice, mark several invoices paid at once, and read the payment status.

Source: /help/en/invoices/payments-and-payment-status

Payments are recorded against issued invoices so you can see what is outstanding, which invoices are overdue, and when to send reminders. Recording a payment never changes the e-invoice itself.

1. Open the invoice and scroll to the **Payments** card. It shows the payment status, a progress bar and the outstanding amount.
2. Click **Record payment**. The amount is pre-filled with the outstanding balance; change it for a partial payment.
3. Enter the payment date, choose the method (Bank transfer, Cash, Cheque, Card, Online payment, Other) and add a reference or note if useful.
4. Click **Record payment**. The status updates to **Partially paid**, **Paid** or **Overpaid**, and the payment appears in the list on the card.

To record a payment from the list, open the row menu (**⋯**) on **Invoices** and choose **Record payment**.

To mark several invoices paid at once:

1. On **Invoices**, tick the invoices.
2. Click **Mark as paid** in the selection bar, choose the payment date and confirm.
3. Alya Books records one bank-transfer payment per invoice for its outstanding balance.

Good to know:

- Remove a payment with the bin icon next to it. The status is recalculated.
- Payments can only be recorded on issued invoices (Validated and later, except Rejected). Credit notes have no payments; the invoice list shows a dash for them.
- A deemed supply (transaction type) shows **Nothing due**: there is no payment to record, nothing outstanding, and it is never overdue or reminded.
- An invoice with a due date in the past and an open balance shows **Overdue**, with the due date in red. The dashboard **Overdue** card counts these invoices and their outstanding amount.
- Payments created through the API carry a source badge on the card.
- Owners, admins and accountants can record payments. Viewers and approvers see the card read-only.
- Bank feeds and pay-by-link are planned; today payments are recorded manually or through the API.

Related:

- [Invoice statuses explained](/help/en/invoices/invoice-statuses)
- [Payment terms and due date](/help/en/invoices/payment-terms-and-due-date)
- [Filters, columns and bulk actions in the invoice list](/help/en/invoices/views-and-columns)