# Price lists

> Give customers or customer groups their own item prices, with validity dates and quantity breaks, applied automatically in the editor.

Source: /help/en/products/price-lists

A price list holds alternative net prices for your items. Assign it to specific customers or mark it as the default for everyone, limit it to a period, and the invoice editor picks the right price when you choose an item.

## Create a price list

1. Go to **Items** and open the **Price lists** tab, then click **New price list**.
2. Enter a **Name**, the **Currency** and, if needed, **Valid from** and **Valid to**.
3. Switch on **Default for all** to apply the list to every customer that has no assigned list. Leave it off for a customer-specific list.
4. **Prices** tab: pick an item from the dropdown and click **Add**; the base price is filled in, type the special price. Add the same item again with a higher **Min qty** for a quantity break (for example 90.00 from 1 piece, 80.00 from 10 pieces).
5. **Customers** tab: tick the customers the list applies to.
6. Click **Save price list**.

You can also point one customer at a list from **Contacts → Edit → Additional → Price list**.

## How the price is chosen

When you pick an item in the editor (invoices, quotes, order confirmations, recurring invoices), Alya Books looks for a price in this order:

1. lists assigned to the customer (by ticked customer or the contact's price list), highest **Priority** first;
2. default lists;
3. the item's own price.

Within a list the row with the highest minimum quantity that is still below the line quantity wins. Only active lists valid on the issue date are considered. A small tag under the line shows which list was used; you can still overwrite the price by hand.

## Good to know

- Prices are net. With **Prices include VAT** in the editor the gross amount is shown but the list price stays net.
- Changing the customer on an invoice does not reprice existing lines; pick the items again if the prices should follow.
- Bundles that are split into lines price each component through the price lists.
- Owners, admins and accountants manage price lists; the API and the MCP server offer the same lists and a price lookup for integrations.

## Related

- [Add a product or service](/help/en/products/add-a-product)
- [Product bundles](/help/en/products/product-bundles)
- [Add a company or person](/help/en/contacts/add-a-contact)