# Email signature and footer

> Add a signature block that is appended to every document email, with your name, TRN and contact details.

Source: /help/en/settings/email-signature

The signature is added below the message of every email Alya Books sends for you: invoices, proformas, quotes, reminders and cover letters. Use it for your company name, TRN, phone and any legal footer text.

## Steps

1. Go to **Settings → Sending** (owners and admins).
2. In the **Email signature / footer** card, type the text. Basic HTML is allowed, for example:

`<p>Al Noor Trading LLC<br>TRN 100234567890003<br>+971 4 000 0000</p>`

3. Click **Save Sending Settings**.
4. Open any invoice, click **Send by email** and check the message. The signature is not shown in the dialog; it is appended when the email is built.

## Good to know

- Scripts, tracking pixels and similar content are stripped. Keep to paragraphs, line breaks, bold text and links.
- Plain text works too; each line becomes a line in the email.
- The signature is per organization, not per user. A CA firm sets it inside each client organization it manages.
- The message body itself is typed per email in the send dialog, pre-filled with the document number and buyer name. Reusable text for the document (subject, salutation, closing) is managed under **Settings → Documents → Text presets**, not here.
- Arabic text is fine; add `dir="rtl"` to a paragraph if you need right-to-left alignment.

## Related

- [Email sending settings](/help/en/settings/sending-settings)
- [Document designs and text presets](/help/en/settings/designs-and-text-presets)