# Email sending settings

> Set the sender name, reply-to address, default attachments and copy option used when you send documents by email.

Source: /help/en/settings/sending-settings

**Send by email** on invoices, proformas, quotes, reminders and cover letters uses these settings. Emails leave from the Alya Books platform address; replies go to the address you choose.

## Steps

1. Go to **Settings → Sending**. Owners and admins can edit; accountants see a read-only notice.
2. In the **Invoice sending** card:
- **Sender name**: shown as the "from" name, for example your company name.
- **Reply-to address**: where the buyer's reply lands, for example `accounts@company.ae`. If empty, the contact email from **Settings → Profile** is used.
- **Default attachments for tax invoices**: **PDF + PINT AE XML** or **PDF only**. The send dialog lets you change it per email.
- **Send me a copy of every email by default**: a Bcc to your own login address.
3. Fill in the **Email signature / footer** and, optionally, the **Own outgoing mail server (SMTP)** card.
4. Click **Save Sending Settings**.

## What the send dialog offers

Opening **Send by email** on a document shows **To** (pre-filled with the contact's email or, if the contact has none, the contact person marked **Receives invoices**, primary first), **Cc**, **Bcc**, **Subject**, **Message** and the **Attachments** choice. Non-tax documents such as quotes never attach an XML.

## Good to know

- The **Invoice receipt** card at the top of the same tab is about receiving supplier invoices by email; it is unrelated to sending.
- Every email is recorded in the **Deliveries** card of the document with its state.
- Reported invoices attach the exact XML that was submitted to Taxilla.
- The PDF attachment uses the document's design (or your default design) and the language chosen on the document.
- Sending is separate from FTA reporting: emailing a tax invoice does not submit it. Use **Submit to Taxilla** for that.

## Related

- [Email signature and footer](/help/en/settings/email-signature)
- [Sending with your own SMTP server](/help/en/settings/use-your-own-smtp)
- [Check whether an invoice was delivered](/help/en/settings/check-invoice-delivery)