Approvals
No document goes out without approval.
Approve invoices across several levels with clear responsibilities, deadlines and a complete log. Submission to the accredited service provider is blocked until every level has agreed.
- Approval levels
- Deadlines
- Approval log
- Submission lock
Manage approvals
Structured approvals instead of email ping-pong.
Multi-level approvals
Approvals run across several levels that are requested one after another. One approval per level is enough, unless individual approvers are marked as mandatory.
- Multiple levels
- Mandatory approver
Who approves at each level
For each level you define who has to approve, from a single manager to a selection of several approvers. Approvers get a badge and a list of what waits for them.
- Approvers per level
- Freely assignable
Deadlines and notifications
Approvers are notified as soon as their level comes up. Optional deadline per request; expired requests are marked so nothing stalls silently.
- Deadlines
- Notifications
Complete approval log
Every decision is logged with approver, level, status, comment and timestamp, and stays traceable in the audit log.
- Complete log
- Audit trail
Approve first, then submit
A pending or declined review blocks submission to the ASP. Once all approvals are in, the invoice can be submitted and delivered.
- Submission lock
Incoming invoices too
The same review discipline applies to supplier invoices: accept or reject with a reason, and only accepted invoices reach payment and the VAT return.
- Incoming review
In practice
From draft to approval, every step stays traceable.
- From the Approval card on an invoice you assign people to levels, optionally with a deadline; the levels are requested one after another.
- At each level, approvers confirm or decline with a comment from the Approvals page or the notification.
- Once all approvals have been received, the invoice is ready to submit; a declined review sends it back to the author.
- Owners and admins see every request and its history; the audit log keeps the record for auditors.
Bring structure to your approvals.
Keep responsibilities, deadlines and approval status in one central view.
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