Incoming invoices

Finally in control of your incoming invoices.

Every incoming invoice is validated against PINT AE before it is booked. All channels in one place, reviewed and ready for your ERP, the bank feed and the VAT 201 return.

Start for free Request a demo

Peppol
Email
Upload
API
Validation report

Status quo

Hours a day on supplier invoices. Sound familiar?

Intake from ten channels

Email, WhatsApp, portals, PDF, paper, and now Peppol. Days pass before the right invoice reaches the right person.

Nobody checks the data

Supplier TRN, VAT category, totals, duplicates. Without automated validation this becomes a full-time job, and input tax is claimed on documents that would not survive an audit.

Reviews get stuck

Email the department, wait for a reply, update the spreadsheet. Payment terms slip and the supplier calls.

Your workflow

One path. Four stages. Clear responsibility at every point.

01
Receive
Every channel flows into one intake: Peppol through the ASP, your inbox address, file upload and API import. PDFs and images are read with AI.
- Peppol
- Email
- Upload
- API
02
Validate
Each invoice is validated against PINT AE with a report: mandatory fields, VAT logic, totals, duplicate numbers per supplier.
- PINT AE
- Validation report
03
Review
Accept into your books or reject with a reason; assign cost centres and categories. Edit rules define what may change afterwards.
- Accept · reject
- Cost centres
04
Pay and hand over
Match payments from the bank feed, export to your accounting system or sync through a connector; the VAT worksheet picks up accepted invoices.
- Bank feed
- Exports
- VAT 201

Result: Clean data goes into your ERP. No correcting entries. No input tax claimed on invalid documents.

How companies use Alya Books

Upstream validation before the ERP.

Alya Books as the validation layer: electronic invoices are checked and shown before they enter the existing ERP. Invoices with errors are caught early, and the manual format check disappears.

For your setup

Three typical setups. Three ways to bring Alya Books in.

Companies working with Excel and an accountant

One central overview for email, Peppol and PDF
Original files kept with the invoice
Exports to Zoho Books, Xero, QuickBooks or Tally

Companies with an existing ERP

Import through the REST API
Invoices validated and visualised
Contents (totals, lines, taxes) available as JSON

Buyers under the Phase 1 mandate

Peppol receiving through the ASP included
Checks against the UAE mandatory fields
Traceable log for supplier queries and audits

Compliance and security

Compliance that takes care of itself.

Records

Original file, structured data, validation report and review decision stay together. The original file cannot be changed or deleted, and you can export everything at any time.

Access control

Only accountants, admins and owners accept or reject; edits to accepted invoices need an explicit permission.

VAT

Accepted invoices feed the VAT 201 worksheet, per category, so the return ties back to documents.

Less effort, clean data.

Start with an invoice intake that validates before posting.