Currency and exchange rate on incoming invoices
Where the currency and the exchange rate to AED of a received document come from and how to change them.
Each incoming invoice carries a 3-letter currency code, normally AED, taken from the document or else your default currency.
Where the currency comes from
| Source | Currency used |
|---|---|
| PINT AE XML | The document currency (BT-5) from the file; AED if the file has none |
| PDF or image read by AI | The currency read from the document; if none is found, your default currency |
| PDF or image entered by hand | Your default currency |
Your default currency is set under Settings → Tax & currency (AED, USD, EUR, GBP or INR).
Change the currency of a received invoice
- Open the invoice while it has the status To review.
- Under Header data, pick the currency in Currency.
- Click Save details.
On an accepted invoice the field is read-only; use Reset to draft first.
Exchange rate to AED
For another currency, an exchange rate field such as Exchange rate (AED per 1 USD) appears next to Currency. The note under it says where the rate comes from:
| Note | Rate used |
|---|---|
| From the supplier's e-invoice | The rate in the supplier's XML (BTAE-04) |
| UAE Central Bank rate of (date) | The Central Bank rate for the delivery date, else the issue date |
| Typed by hand | A rate a reviewer entered |
Below it you see "VAT AED … · Total AED …", followed by "(supplier states AED …)" when the supplier's XML states different AED amounts.
While the invoice is a draft or in review you can type another rate and click Save details; Use the Central Bank rate of (date) switches back. PDFs and images read by AI get the Central Bank rate for the issue date.
Good to know
- A missing or non-3-letter currency code in an XML is a validation error (BT-5). A missing rate or AED amounts give warnings IBR-159-AE and IBR-175-AE.
- The VAT return converts the invoice to AED at this rate.
- Payments recorded on the invoice use the invoice currency.
- The Payable and Accepted this month cards on the list add up totals and label them AED. If you receive invoices in other currencies, treat those cards as indicative.