Add a product or service

Items are the products and services you sell. Picking one on an invoice line fills the description, unit, price and VAT, which keeps invoices consistent and fast to write.

Steps

1. Go to Items and click Add Item. The dialog has two tabs.
2. General:
   • Type: Product or Service.
   • Name (required) and Name (Arabic).
   • Description: shown under the line on the invoice.
   • HS code (the customs tariff code of the goods, BT-158), Item number (the wand takes the next number of the item series, IT-{n} by default, set under Settings → Outgoing invoices → Document Numbering) and Category.
   • SKU, Barcode and GLN / GTIN. The SKU is sent as the seller's item identifier and the barcode (else GLN / GTIN) as the item's GTIN on e-invoices.
   • Reverse-charge goods type (only when the VAT category is Reverse charge): gold and diamonds, electronic devices, or oil, gas and hydrocarbons. Reverse-charge e-invoices need it and the item's GTIN.
3. Tax & Pricing:
   • Currency (AED by default) and Unit Price (required).
   • Unit of Measure: Each, Hour, Day, Month, Kilogram, Metre, Litre, Square metre, Set or Piece.
   • Tax Category: Standard (5 %), Zero Rated (0 %), Exempt or Reverse Charge, and Tax Rate (%).
   • Cost price (the margin is shown next to it) and Track inventory with Stock on hand and Low stock warning at.
4. Click Save.

Good to know

• With Type set to Service, the HS code, SKU, Barcode, GLN / GTIN, Cost price and Track inventory fields are hidden and not saved; they only apply to goods. A Service accounting code field appears in place of the HS code.
• On e-invoices a line picked from a product with an HS code is sent as Goods with that code, and a line picked from a service with a service accounting code is sent as Services with that code. An item without a code states no type.
• On an invoice line, click the product icon, search and pick the item. You can still change price, quantity and VAT on that line only.
• Add product… inside the line picker opens the same dialog, so you can create items while writing an invoice.
• The list can be searched by name, HS code or SKU and filtered by type and tax category.
• Import many items at once with Import Data (CSV, JSON, XML or XLSX; columns name, type, description, SKU, unit price, unit code, currency, tax category, tax rate, HSN/SAC code (the HS code), barcode).
• Whether the HS code and unit columns are printed on the PDF is a setting of the document design.
• With Track inventory on, stock decreases when an invoice with the item is issued.

Related

• VAT rates and categories in Alya Books
• Product bundles
• Price lists