Alya Books

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    Guides for Alya Books and UAE e-invoicing

    العربية

    Customer and supplier terminology

    Choose what Alya Books calls the people you invoice, the people who invoice you, and the documents they send: bills, receipts or purchase invoices.

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    Alya Books calls the people you invoice customers and the people who invoice you suppliers. If your business says "client" or "vendor", change the words once and the app uses them everywhere you work with contacts.

    Steps

    1. Go to Settings → Workspace → View and find the Terminology card. Owners and admins can edit.
    2. Under People you invoice, choose Customer, Client or Buyer, or Custom… and type the singular and plural (for example patron and patrons).
    3. Under People who invoice you, choose Supplier, Vendor or Seller, or Custom… with singular and plural.
    4. Under Documents your suppliers send you, choose Incoming invoices, Bills, Receipts or Purchase invoices. This is a fixed choice.
    5. Click Save terminology.

    Where the words appear

    • Contacts: the Type select in the contact dialog, the type filter on the list and the badge on each contact. A contact of both types shows, for example, Customer & supplier.
    • The description of the Add Contact dialog ("Add a new customer or supplier.").
    • The recipient picker in the invoice editor ("Choose a customer…").
    • The buyer column on the Invoices and Proformas lists, and the recipient card on a proforma.
    • The supplier column and the search on Incoming Invoices.
    • The name for received documents appears in the sidebar, the list page and its tabs, the Record page and button, the review page, the accounting export, the project menu, the Hide sections list and the notification settings.

    Good to know

    • Only the wording changes. Contacts are still stored as type buyer, seller or both, and the API and CSV imports keep using those values.
    • PINT AE field labels such as Buyer name (BT-44) and the e-invoice XML keep the official terms, so validation messages and the PINT AE reference still say buyer and seller.
    • The words apply to the whole organization and every member. The defaults are Customer and Supplier.
    • Only the wording changes for received documents too: the address /incoming, the API resources and webhook events keep the name incoming.
    • Integrations can read and change the words through GET / PATCH /settings/options (field terminology, with incoming.singular one of incoming invoice, bill, receipt, purchase invoice). Roles left out of a PATCH keep their current words; see docs.alyabooks.ai.

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