Export your data

Download your invoices as PDF and XML in a zip, and your lists as CSV, for archiving, auditors or moving systems.

You can take your data out of Alya Books at any time. Invoices leave as a zip with the PDF, the PINT AE XML and embedded files; lists leave as CSV.

Export invoices as a zip

Go to Invoices.
Use the chips and filters to build the view you want, for example Reported for a tax period, or tick individual invoices.
Click Export and choose Zip of this view (PDF, XML, files). If invoices are ticked, the entry reads Zip of N selected.
Follow the dialog. The zip contains one PDF and one XML per invoice plus any embedded files. For reported invoices the XML is exactly what was submitted to Taxilla.

On Invoices, click Export → CSV of this view. The file includes number, statuses, buyer, dates, totals, paid and outstanding amounts, category, cost centre, reminder level, review, test and archived flags.
On Incoming Invoices, use Export CSV for supplier invoices with TRN, dates, totals, payment status and validity.

Single documents: open any invoice and use Download PDF or Preview → XML.

The export only covers the current view. Archived documents are hidden from the default view; pick the Archived chip to include them.
Contacts and items can be imported from CSV but do not have an export button yet. Contact support@alyabooks.ai if you need a full data extract.
Test documents are included when they match the view; use the Test chip to check.
Exports are generated in the browser; very large views take a moment.
The API can pull the same PDF, XML and list data for automated archiving; see docs.alyabooks.ai.