Price lists
Give customers or customer groups their own item prices, with validity dates and quantity breaks, applied automatically in the editor.
A price list holds alternative net prices for your items. Assign it to specific customers or mark it as the default for everyone, limit it to a period, and the invoice editor picks the right price when you choose an item.
Create a price list
- Go to Items and open the Price lists tab, then click New price list.
- Enter a Name, the Currency and, if needed, Valid from and Valid to.
- Switch on Default for all to apply the list to every customer that has no assigned list. Leave it off for a customer-specific list.
- Prices tab: pick an item from the dropdown and click Add; the base price is filled in, type the special price. Add the same item again with a higher Min qty for a quantity break (for example 90.00 from 1 piece, 80.00 from 10 pieces).
- Customers tab: tick the customers the list applies to.
- Click Save price list.
You can also point one customer at a list from Contacts → Edit → Additional → Price list.
How the price is chosen
When you pick an item in the editor (invoices, quotes, order confirmations, recurring invoices), Alya Books looks for a price in this order:
- lists assigned to the customer (by ticked customer or the contact's price list), highest Priority first;
- default lists;
- the item's own price.
Within a list the row with the highest minimum quantity that is still below the line quantity wins. Only active lists valid on the issue date are considered. A small tag under the line shows which list was used; you can still overwrite the price by hand.
Good to know
- Prices are net. With Prices include VAT in the editor the gross amount is shown but the list price stays net.
- Changing the customer on an invoice does not reprice existing lines; pick the items again if the prices should follow.
- Bundles that are split into lines price each component through the price lists.
- Owners, admins and accountants manage price lists; the API and the MCP server offer the same lists and a price lookup for integrations.